Research and Technology Development

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To support and stimulate basic research, applied research and technology development at educational institutions, nonprofit organizations, and commercial firms, which may have military or dual-use application. This support may take the form of grants, cooperative agreements, or other transactions.

Possible uses and use restrictions...

No block or formula grants. Only project grants resulting from scientific proposals. Basic research, applied research and technology development in areas of science and technology which may have military or dual-use application. Projects are expected to advance the state of the art or result in fundamental change in technology. Support for scientific symposia, conferences in relevant technology areas, and consortia which deals with relevant technologies. Programs to encourage careers in science, technology and engineering, and to increase the number of graduates from underrepresented minority groups. Programs assisting laboratory research instrumentation at universities. Programs intended to produce fundamentally different approaches to relevant technologies or establish fundamentally new relationships among the parties engaged in technology development. Potential recipients should note that by DARPA these funds are awarded on project-by-project basis and are not block grants. The research focus areas are defined in the advertisement of potential research needs (See references to Broad Agency Announcements in Application and Award Process).

Who is eligible to apply...

For grants, eligibility is limited to public and private educational institutions and nonprofit organizations operated for purposes in the public interest. For cooperative agreements, eligibility is limited to educational institutions, nonprofit organizations, and commercial firms. Eligibility for other transactions is the same as for cooperative agreements. Individuals are not eligible for these awards.

Eligible Applicant Categories:
Eligible Functional Categories:

Applicants must not appear on the debarred or suspended list for DoD. If the award is a grant, cooperative agreement, or other transaction the applicant must not appear on the nonprocurement debarred of suspended list. In addition, the provisions of OMB Circular Nos. A-21, A-87, A-88, A-110, A-122, and A-133 must be met.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Eligible organizations may submit proposals or white papers in response to relevant Broad Agency Announcements published in the Federal Business Opportunities ( look for DARPA under other Defense Agency).

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Award decisions are based upon competitive selection of specific project proposals resulting from a scientific review. Evaluators use the evaluation criteria contained in the relevant Broad Agency Announcement. Generally, the offeror's proposal is incorporated into the grant document and the offeror agrees to perform the project as described in the proposal, with specific deliverable due from the project.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


Deadlines are specified by the various Broad Agency Announcements.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

A representative range of time required for the proposal to be accepted for award would be 60 to 120 days. Awards on high priority projects generally would take less time.

Preapplication Coordination

None. This program is excluded from coverage under E.O.12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


Not applicable.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Renewals generally require reapplication with a new proposal. Extensions can generally be handled under the terms of the original grant, cooperative agreement, or other transaction.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Public and private educational institutions. Nonprofit organizations operated for purposes in the public interest and commercial firms.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$100,000 to $100,000,000. Average: $1,150,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants) FY 02 $50,000,000; FY 03 est $50,000,000; and FY 04 not reported. (Other Transactions) FY 02 $30,000,000; FY 03 est $30,000,000; and FY 04 not reported.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Research Grants: 1. Bioscensors Technology; 2. Electomagnetic material Technology; 3. Silicon nanofabrication and nanoelectronics device manufacturing; 4. High bandgap materials and devices; 5. Advanced Lithography; 6. Simulation based design; 7. Power systems for land vehicles; and 8. Wireless communications devices.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In fiscal year 2002, projected totals are 30 grant awards and 20 other transactions.

Criteria for selecting proposals...

Listed in descending order of relative importance: (1) Overall scientific and technical merit; (2) potential contribution and relevance to DARPA mission; (3) offeror's capabilities and related experience; (4) plans and capability to accomplish technology transition; and (5) cost realism.

Assistance considerations...

Length and Time Phasing of Assistance

Since this is a research and technology program, the assistance is generally available for a 3 to 5-year period, as stated in the individual grant, agreement, or other transactions. Funding is usually provided incrementally in accordance with a payment schedule contained in the award document.

Formula and Matching Requirements

This program has no statutory formula. All cooperative agreements require cost-sharing of at least 50 percent.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Grantees, agreement holders, and other awardees are expected to publish, or otherwise make publicly available, the results of the work. Copies of reports are furnished by the awardees to a prescribed list of addressees, including the Defense Technical Information Center. Further distribution is made by DTIC on a request basis to DoD agencies and their contractors.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


Each awardees must maintain sufficient records to permit determination that the funds were used appropriately for the award purpose.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



10 U.S.C. 2358; 10 U.S.C. 2371.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

The DARPA Brochure, can be obtained from the Headquarters office. This publication lists the points of contact within the various scientific disciplines. For additional information see DARPA's website:

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Defense Advanced Research Projects Agency, ATTN: Director, Contract Management Office (CMO), 3701 N. Fairfax Drive, Arlington, VA 22203. Telephone: (703) 696-2399. FTS is not available.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: